Account Transactions

Account Transactions

What it is about

The Account Transactions view is Vektor's tool for monitoring and managing a company's banking transactions. Here you can see account transactions, account summaries, and daily balances all in one centralised place. The page helps you track incoming and outgoing payments, allocate them, and keep the accounting up to date.

Getting started 

You can find the page in the main menu on the left-hand side under Account Transactions.

• If you have a bank connection, you can fetch the latest account transactions directly into the system by clicking the Fetch data from bank button at the top right corner.
• You can also import account statement files manually by clicking Process file. In the window that opens, you can select the file to be imported and let the system automatically recognise the file type.

What you can do on this page

The view is divided into three different tabs as needed. With versatile filters at the top (such as Booking date, Reference number, Recipient/Payer and Processing status) you can quickly find what you are looking for.

1. Account Transactions

On this tab, you see individual account transactions listed row by row. You can process a single transaction by clicking the document icon at the beginning of the row (e.g. create payment, move to under investigation).

1. ID: The unique identification number of the transaction in the system.
2. Payment date: The date when the payment was made.
3. Booking date: The date when the transaction was recorded on the bank account.
4. Reference number: The reference number included with the payment.
5. Message: The free-form message included with the payment.
6. Recipient/Payer: The party to whom the payment is addressed or from whom it has arrived.
7. Transfer code: The bank technical type code of the transaction (e.g. 710Pano).
8. Processing: Information on whether the transaction has already been processed in Vektor (Yes/No).
9. Under investigation: Information on whether the transaction is separately marked as under investigation.
10. Source: The source of the original data (e.g. CAMT053).
11. Amount: The monetary value of the transaction.
12. Open amount: The amount that has not yet been allocated to an invoice.
13. Bank account: The IBAN account number to which the transaction applies.

2. Account Summaries

Here you can view summaries of bank accounts and account statement files for a specific period.

1. Start time: The starting time of the summary.
2. End time: The ending time of the summary.
3. Account number: The IBAN number of the bank account being viewed.
4. Amount: The net amount or volume of transactions in the period.
5. Credits: The total sum of payments received into the account.
6. Debits: The total sum of payments made from the account.
7. Opening balance: The account balance at the beginning of the period.
8. Closing balance: The account balance at the end of the period.
9. Account statement file ID: The unique identifier of the account statement file in the system.

3. Daily Account Summaries

Track the daily development of the account and the status of incoming payment allocations on a daily basis.

1. Day: The date under review.
2. Opening balance: The balance at the start of the day.
3. Total credits: The total sum of payments received during the day.
4. Without reference: Incoming payments without a reference number.
5. With reference: Incoming payments with a reference number.
6. Allocated: Payments successfully allocated to invoices in Vektor.
7. Under investigation: Transactions awaiting manual investigation.
8. Unprocessed: Transactions for which no action has yet been taken.
9. Debits: Payments made from the account during the day.
10. Change: The difference in balances (net change of the day).
11. Closing balance: The balance at the end of the day.

Tips and notes

• Customise the table: You can hide or show the columns listed above by clicking the column selection button (hamburger icon) at the top left of the table. This way you can keep the view clear and focus only on the information relevant to you.
• Manual allocation: If a payment does not automatically allocate to the correct invoice, for example due to a missing reference number, the "Move to under investigation" function helps keep track of open discrepancies.
• Number of records: You can speed up browsing large datasets by adjusting the number of rows displayed on the page from the "Show per page" menu in the filters.